{"id":30,"date":"2005-09-08T12:08:48","date_gmt":"2005-09-08T11:08:48","guid":{"rendered":"http:\/\/www.blog.moveadminister.co.uk\/?p=30"},"modified":"2025-07-24T10:24:12","modified_gmt":"2025-07-24T09:24:12","slug":"accounting-actions","status":"publish","type":"post","link":"http:\/\/blog.moveadminister.co.uk\/?p=30","title":{"rendered":"Accounting Actions"},"content":{"rendered":"

What follows is an insight into the accounting section of Move Administer<\/strong>.<\/p>\n

\"Accounting<\/a>The customer\/corporate accounting activity browse instantly shows outstanding debits and unallocated credits, and analyses the activity over predefined periods (set in the accounting defaults of Move Administer<\/strong>)<\/em> or monthly.<\/p>\n

The activity browse can also display the purchase order numbers of the activity (set in customer accounting defaults)<\/em>, and for corporate accounts the activity browse can also display the customer names (again set in corporate accounting defaults).<\/em><\/p>\n

To show a full history of the customer\/corporate account you merely click on the \u2018Full activity\u2019 checkbox.<\/p>\n

Actions that can be performed within the customer\/corporate account from the toolbar and actions menu are:<\/p>\n

<\/a>Insert Invoice<\/strong> \u2013 Insert a new ad-hoc invoice, where you create the invoice detail. You can free type the detail and\/or import sales text from either the chosen sales code or from the customer\/corporate accounting defaults. You can copy invoice detail, and uncheck the printed checkbox.<\/p>\n

Insert Credit<\/strong> \u2013 As above but for credits. Once you\u2019ve saved your credit you will be asked if you want to allocate it to outstanding debits, should any exist.<\/p>\n

<\/a>Insert Receipt<\/strong> \u2013 Insert a new receipt, where you can import credit\/debit card details, import the outstanding balance of the customer\/corporate account and see the last 6<\/strong> customer receipts. Once you\u2019ve saved your receipt you will be asked if you want to allocate it to outstanding debits, should any exist.<\/p>\n

Insert Refund<\/strong> \u2013 As above but for refunds, but without the allocation obviously.<\/p>\n

<\/a>Print Invoice\/Credit<\/strong> \u2013 Prints the invoice<\/a> or credit.<\/p>\n

<\/a>Print Statement<\/strong> \u2013 Prints the customer\/corporate statement<\/a> , and when physically printed it updates the statement date (found on the customer\/corporate form)<\/em> which indicates when a statement was last sent. You can also choose to print a statement of the account or a full account history, as well as choosing to print the purchase order references.<\/p>\n

<\/a>Reverse<\/strong> \u2013 Reverse the activity, therefore turning a debit into a credit and visa versa. A reason must be supplied for the reversal and if you don\u2019t want to reverse it on today\u2019s<\/strong> date you can enter the reversal date.<\/p>\n

<\/a>Allocate<\/strong> \u2013 Allocate credits to debits (generally shown when credits have been created\/generated)<\/em>.<\/p>\n

Audit<\/strong> \u2013 Provides a full audit of debit and credit allocations. You can even produce an audit report for an activity or a full audit report for all activity.<\/p>\n

Hide\/Unhide<\/strong> \u2013 Provides a facility to hide activity from the customer\/corporate. Ideal for hiding away those accounting mistakes users do make.<\/p>\n

<\/a>Surcharge<\/strong> \u2013 Automatically creates a new Ad-hoc invoice for credit card surcharges at the rate you enter (this option is also available when accepting quotations, where the surcharge is automatically added to the invoice being generated)<\/em>.<\/p>\n

<\/a>Options<\/strong> \u2013 Customer\/Corporate accounting defaults, where you can set whether the account is on hold, set a credit limit, set a purchase order reference, set payment terms, alternative account details*<\/strong>, credit\/debit card details*<\/strong>, bank account details*<\/strong> (where standing order and\/or direct debit mandates can be printed<\/em>) and sales text.
\n<\/a>*customer only<\/strong><\/em><\/p>\n

Insert Opening Balance<\/strong> – Customer\/Corporate opening balances are entered here either as a total amount or individual (recommended)<\/em> debits and credits can be entered (This option can also be turned off in the account defaults of Move Administer<\/strong>).<\/em><\/p>\n

<\/a>Recalculate Balance<\/strong> \u2013 Recalculates the customer\/corporate balance (a safety measure should systems crash and balances not get updated)<\/em>.<\/p>\n

Query Activity<\/strong> \u2013 Use the query wizard to query customer\/corporate activity.<\/p>\n

Reset Query<\/strong> \u2013 Reset the customer\/corporate query.<\/p>\n

Look out for the accounting reports, coming soon.<\/p>\n

<\/p>\n

\"Accounts
\nAccounts Toolbar<\/p>\n

\"Accounts
\nAccounts Action Menu<\/p>\n

\"Ad-hoc<\/a>
\nAd-hoc Invoice<\/p>\n

\"Receipt\"<\/a>
\nReceipt<\/p>\n

\"Allocation\"<\/a>
\nAllocation<\/p>\n

\"Activity<\/a>
\nActivity Audit<\/p>\n

\"Accounting<\/a>
\nAccounting Defaults (1\/2)<\/p>\n

\"Accounting<\/a>
\nAccounting Defaults (2\/2)<\/p>\n

\"Direct<\/a>
\nDirect Debit Mandate<\/p>\n

\"Standing<\/a>
\nStanding Order Mandate<\/p>\n","protected":false},"excerpt":{"rendered":"

What follows is an insight into the accounting section of Move Administer<\/strong>.<\/p>\n

\"Accounting<\/a>The customer\/corporate accounting activity browse instantly shows outstanding debits and unallocated credits, and analyses the activity over predefined periods (set in the accounting defaults of Move Administer<\/strong>)<\/em> or monthly.<\/p>\n

The activity browse can also display the purchase order numbers of the activity (set in customer accounting defaults)<\/em>, and for corporate accounts the activity browse can also display the customer names (again set in corporate accounting defaults).<\/em><\/p>\n

To show a full history of the customer\/corporate account you merely click on the \u2018Full activity\u2019 checkbox.<\/p>\n

Actions that can be performed within the customer\/corporate account from the toolbar and actions menu are:<\/p>\n

<\/a>Insert Invoice<\/strong> \u2013 Insert a new ad-hoc invoice, where you create the invoice detail. You can free type the detail and\/or import sales text from either the chosen sales code or from the customer\/corporate accounting defaults. You can copy invoice detail, and uncheck the printed checkbox.<\/p>\n

Insert Credit<\/strong> \u2013 As above but for credits. Once you\u2019ve saved your credit you will be asked if you want to allocate it to outstanding debits, should any exist.<\/p>\n

<\/a>Insert Receipt<\/strong> \u2013 Insert a new receipt, where you can import credit\/debit card details, import the outstanding balance of the customer\/corporate account and see the last 6<\/strong> customer receipts. Once you\u2019ve saved your receipt you will be asked if you want to allocate it to outstanding debits, should any exist.<\/p>\n

Insert Refund<\/strong> \u2013 As above but for refunds, but without the allocation obviously.<\/p>\n

<\/a>Print Invoice\/Credit<\/strong> \u2013 Prints the invoice<\/a> or credit.<\/p>\n

<\/a>Print Statement<\/strong> \u2013 Prints the customer\/corporate statement<\/a> , and when physically printed it updates the statement date (found on the customer\/corporate form)<\/em> which indicates when a statement was last sent. You can also choose to print a statement of the account or a full account history, as well as choosing to print the purchase order references.<\/p>\n

<\/a>Reverse<\/strong> \u2013 Reverse the activity, therefore turning a debit into a credit and visa versa. A reason must be supplied for the reversal and if you don\u2019t want to reverse it on today\u2019s<\/strong> date you can enter the reversal date.<\/p>\n

<\/a>Allocate<\/strong> \u2013 Allocate credits to debits (generally shown when credits have been created\/generated)<\/em>.<\/p>\n

Audit<\/strong> \u2013 Provides a full audit of debit and credit allocations. You can even produce an audit report for an activity or a full audit report for all activity.<\/p>\n

Hide\/Unhide<\/strong> \u2013 Provides a facility to hide activity from the customer\/corporate. Ideal for hiding away those accounting mistakes users do make.<\/p>\n

<\/a>Surcharge<\/strong> \u2013 Automatically creates a new Ad-hoc invoice for credit card surcharges at the rate you enter (this option is also available when accepting quotations, where the surcharge is automatically added to the invoice being generated)<\/em>.<\/p>\n

<\/a>Options<\/strong> \u2013 Customer\/Corporate accounting defaults, where you can set whether the account is on hold, set a credit limit, set a purchase order reference, set payment terms, alternative account details*<\/strong>, credit\/debit card details*<\/strong>, bank account details*<\/strong> (where standing order and\/or direct debit mandates can be printed<\/em>) and sales text.
\n<\/a>*customer only<\/strong><\/em><\/p>\n

Insert Opening Balance<\/strong> – Customer\/Corporate opening balances are entered here either as a total amount or individual (recommended)<\/em> debits and credits can be entered (This option can also be turned off in the account defaults of Move Administer<\/strong>).<\/em><\/p>\n

<\/a>Recalculate Balance<\/strong> \u2013 Recalculates the customer\/corporate balance (a safety measure should systems crash and balances not get updated)<\/em>.<\/p>\n

Query Activity<\/strong> \u2013 Use the query wizard to query customer\/corporate activity.<\/p>\n

Reset Query<\/strong> \u2013 Reset the customer\/corporate query.<\/p>\n

Look out for the accounting reports, coming soon.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[],"class_list":["post-30","post","type-post","status-publish","format-standard","hentry","category-move-administer"],"aioseo_notices":[],"aioseo_head":"\n\t\t\n\t\n\t\n\t\n\t\n\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t